If your profession involves that you regularly share digital business documents with other colleagues, you are probably already aware that numerous complications can come out this. The majority of programs in which we create our work documents in have certain limitations, and today we will be discussing these issues and shedding some light on the possible solutions for these problems.
Even though there are hundreds of software used all across the globe on a regular basis, we will be focusing on the one that surpasses all of them with the sheer volume of its use. Of course, we’re talking about Microsoft’s Excel. Of all programs in the Office suite, Excel is by far the most versatile of them, and it is heavily used by professionals like accountants, marketers, business analysts, bookkeepers, investment bankers, management consultants, and many many more. With its highly editable structure of rows and columns and its advanced formulas, it can be adjusted and personalized for an insanely wide array of different occupations. But, as with all good things in life, there has to be a tricky part.
The Formatting Problem
Here’s a hypothetical situation. An important Excel document you’ve just finished working on has to be sent to your co-worker, because he needs to make some changes to it. If you’re working on a Macintosh computer, and your colleague has one with Windows installed on it, he won’t be able to view the document properly, because these two operating systems do not read the formatting of the file in the same way. The same problem can occur if your colleague tries to view the file on some other device, a tablet or a smart phone. Luckily, there is a simple way to overcome this trouble, which leads us to the next part of the article.
The Power of the PDF
The Portable Document Format (PDF) is a file format developed by Adobe in the beginning of the 1990s, and since then it has been a perfect vessel for all other files. For instance, in Excel you have an option to save the project in PDF form, this way making it absolutely perfect for sending, because the ingenious formatting of the PDF allows it be viewed on every operating system and every device. The only problem with the PDF is that once it has been created, no changes can be made to it, because it compresses all the date of a file into one singular whole, becoming a read-only file.
If the person who received the PDF in question wanted to edit it, he will require a software that is designed to extract all the data from the file and rearrange it back to its previous native state, in this case an Excel file. Today we’ll introduce a free online tool that converts PDF files back to Excel, in a few very simplified steps.
PDF to Excel works by selecting the PDF file either from your computer, or from Dropbox, OneDrive and Google Drive. Once the file is chosen, the overall progress will be shown like in the picture below, and the time needed for the tool to finish is rarely over one minute, depending on the size of the file itself, and the number of users currently using the tool.
When the conversion reaches the end, a download button will appear, and the only remaining thing to do is to transfer the document to your computer/device, and make all the necessary changes to your Excel file that you wanted to, but could not. This tool doesn’t require any kind of personal information (name, email etc), which speeds up the entire ordeal, leaving you with more time to focus on your work.
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